Pump Preventive Maintenance Checklist Excel Hot May 2026

| Time | Pump Tag | Task | Hot-Specific Note | OK (1) | Fail (0) | Temp Reading | | :--- | :--- | :--- | :--- | :--- | :--- | :--- | | 07:00 | P-101 | Bearing Housing Temp | Max 180°F for grease; 200°F for oil | ☐ | ☐ | 172°F | | 07:00 | P-101 | Mechanical Seal Flush | Is the flush cool? Hot flush = seal failure imminent | ☐ | ☐ | 210°F | | 07:00 | P-101 | Stuffing Box Leakage | Hot fluid should drip at 10-20 drops/min; steam flashing? | ☐ | ☐ | N/A | | 07:00 | P-101 | Casing Condensate | Steam tracing on? Cold spots indicate plugging | ☐ | ☐ | N/A | | 07:00 | P-101 | Baseplate Contact | Listen for "ticking" - thermal expansion scraping | ☐ | ☐ | N/A |

By: Reliability Engineering Team

| Component | Hot Service Life (Months) | Install Date | Last Temp Reading | % Life Used (Excel Calc) | Action | | :--- | :--- | :--- | :--- | :--- | :--- | | Carbon Graphite Bushings | 6 | 2/1/2025 | 450°F | 83% | Order by 8/1 | | High-Temp Grease (Synthetic) | 3 | 5/1/2025 | 380°F | 33% | OK | | Metal Bellows Seal | 12 | 1/15/2025 | 600°F | 45% | OK | | Motor Fan (Heat degraded) | 8 | 3/10/2025 | 350°F | 62% | Inspect | pump preventive maintenance checklist excel hot

Use Data Validation (Data > Data Validation > List) for the "OK/Fail" column so operators just click a dropdown (Yes/No). Add a column for "Notes" to log unusual noises (e.g., "Loud rattling after 2 hours of hot run"). Tab 3: Monthly Thermal Alignment & Vibration This is the most critical tab for hot pumps. Most engineers align pumps cold, but they run hot. | Time | Pump Tag | Task |